Payment schedule & key dates
Standard payment schedule:
- Initial deposit: A 30% non-refundable deposit (£127.50) is required at the time of booking to secure your place.
- Interim payment: A second instalment of 30% (£127.50) is due by Feb 28, 2027.
- Final balance: The remaining 40% balance (£170.00) must be paid in full by March 31st, 2027.
Late booking terms:
- Bookings made from Feb 01, 2027: If registering after Jan 31, 2027, both the initial deposit and the interim payment are due immediately upon booking (totalling 60% or £255.00).
- Bookings made after Mar 26, 2027: For any registrations completed after Mar 26, 2027, the full investment of £425.00 is due immediately upon booking.
Timing : 2 Nights (30th April - 2nd May 2027)
Terms & Conditions: Yoga & Camping Retreat - North Cornwall
1. Booking, forms & confirmation
- Securing your place: Your booking is confirmed only when the 30% non-refundable deposit (£127.50) or the amount due reflected at the time of booking (see schedule above) is paid, and your booking form is received.
- Mandatory questionnaire: Upon booking, you will be sent a health, well-being, and dietary questionnaire. Please complete and return it immediately to finalise your registration.
- Interim & balance due dates: These values, as detailed above, must be paid on time, and we will send you a reminder.
- Late payments: Please note that interim and final instalments must be paid by their respective due dates. If you miss a deadline, we will formally notify you. Failure to settle the outstanding balance within the notified grace period will result in the forfeiture of your deposit and the cancellation of your reservation. We will then automatically offer your place to the next individual on our waiting list.
2. Payment Methods & Processing Fees
- Preferred method: Payment is primarily accepted via direct bank transfer with no extra fees.
- Card payments: Credit and debit card payments are accepted. Please note: If you pay by card, the payment system, Square, may offer Clearpay interest-free instalments, subject to their approval.
3. Cancellation and Refund Policy
- Cancellation by you: All cancellations must be submitted in writing.
- Deposits are strictly non-refundable.
- Cancellations made after 31st March 2027 are non-refundable, and you remain liable for the full fee.
- Ticket transfers: You may transfer your place to a friend for free, provided you notify us of their details at least 7 days before the event.
- Cancellation by us: If we cancel the retreat (excluding Force Majeure), you will receive a 100% refund of all monies paid. We are not liable for travel costs.
4. Shared Safari Accommodation & Venue Rules
- Safari Tent configuration: Accommodation consists of shared Safari Tents sleeping up to 4 people. Each tent contains 2 double beds and a single bunk bed (above one of the doubles)
- Linen & towels: All bed linen & towels are provided. However, guests must bring their own towels for use at the beach.
- Guest responsibilities: Guests must keep their assigned tent tidy and leave it in a respectable condition at the end of the stay.
- Venue rules: Guests must respect Macdonalds Farm site rules, including noise curfews, recycling policies, and fire safety regulations.
5. Catering, Refreshments & Alcohol Policy
- Meals included: All meals are included during the retreat, tailored to the requirements disclosed in your health questionnaire.
- Hot drinks: Standard tea and coffee are provided. Guests who prefer herbal, decaf, or specialist teas should bring their own supply.
- Alcohol policy: Whilst this is a wellness retreat, guests are welcome to bring their own wine to enjoy with meals.
6. Health, Safety and Liability
- Fitness to participate: Please take care of yourself during all yoga sessions, moving in a way that feels safe and comfortable for your body. All practices are optional, and you’re welcome to rest or adapt at any time. You must disclose all medical histories truthfully on the questionnaire and inform the instructor of any changes before sessions begin.
- Personal belongings: We accept no responsibility for loss, theft, or damage to your personal property or vehicles while at Macdonalds Farm.
- Travel insurance: We strongly recommend taking out UK travel insurance covering personal cancellation, injury, and loss of property.
7. Changes to the Programme & Force Majeure
- Itinerary changes: We reserve the right to make minor changes to the schedule or session times due to weather or unexpected circumstances.
- Unforeseen events: We are not liable for performance failures caused by events beyond our control, including extreme weather or government restrictions.